Sponsored Free Health-Care Events – Sponsor Information

About

On September 23, 2010, Governor Arnold Schwarzenegger signed AB 2699 (Bass, Chapter 270, Statutes of 2010), enacting Business and Professions Code (BPC) section 901, which took effect January 1, 2011. This statute provides a regulatory framework for certain health-care events at which free health care is offered to uninsured or under-insured individuals by volunteer health-care practitioners where those practitioners may include individuals who may be licensed in one or more states but are not licensed in California.

Under existing law, Business and Professions Code (BPC) section 901, a "Sponsoring entity" means a nonprofit organization organized pursuant to Section 501(c)(3) of the Internal Revenue Code or a community-based organization (civil societal non-profits that operate within a single, local community).

 

What you should know and what you need to do if you are a sponsor:

Sponsoring Entity Registration

Sponsoring entities that intend to include participation by volunteers licensed in other jurisdictions are required to do the following:

  1. Register each event with the Department of Consumer Affairs using the following form: "SPONSORED FREE HEALTH CARE EVENTS, REGISTRATION OF SPONSORING ENTITY UNDER BUSINESS & PROFESSIONS CODE SECTION 901," Form 901-A (DCA/2011). To register, please download this form.
  2. Complete the form in its entirety and submit it to the Department of Consumer Affairs at least 90 calendar days prior to sponsored event’s date.
  3. Submit the form to the Department of Consumer Affairs, as indicated on Page 4 of the form.
  4. Although not required, submission by both email and regular United States Postal Service would be appreciated.

Sponsoring Entity Contact Information

  1. Provide the following information for each event to the county health department of the county in which the health care services will be provided, along with any additional information that may be required by that county health department
  • Name of the sponsoring entity
  • Name of the principal individual or individuals who are the officers or organization officials responsible for the operation of the sponsoring entity
  • Address, including street, city, ZIP Code, and county, of the sponsoring entity’s principal office and each individuals listed above.
  • Telephone number for the principal office of the sponsoring entity and each individual listed above.
  • Any additional information required by the Department of Consumer Affairs.
  • Notify the Department of Consumer Affairs and the county health department where event will be held, in writing, of any change to the information above.

Sponsoring Entity Reporting Requirements

  1. Within 15 calendar days of the provision of health care services for each event, file a report with the Department of Consumer Affairs and the county health department of the county in which the health care services were provided.
  2. Provide the following information in the report: the date, place, type, and general description of the care provided, along with a listing of the health care practitioners who participated in providing that care.

Sponsoring Entity Recordkeeping Requirements

  1. Maintain a list of health care practitioners associated with the provision of health care services for each event.
  2. Maintain a copy of each health care practitioner’s current license or certification for each event.
  3. Require each health care practitioner to attest in writing that his or her license or certificate is not suspended or revoked pursuant to disciplinary proceedings in any jurisdiction for each event.
  4. Maintain these records for a period of at least five years following the provision of health care services at each event.
  5. Upon request, furnish those records to the board or any county health department.

Sponsoring Entity Liability Contract Insurance

Existing law requires that a contract of liability insurance issued, amended, or renewed in California on or after January 1, 2011, is not to exclude coverage of a health care practitioner or a sponsoring entity that provides, or arranges for the provision of, health care services at each event, provided that the practitioner or entity complies with this requirement.

Other

Fingerprinting is an important concern with respect to out-of-state health care practitioners who wish to apply for a temporary permit to participate in sponsored free health care events. It is important that these practitioners apply as soon as possible with the respective boards, not only for application processing in a timely manner, but also to allow at least 30 days for a criminal record check to be performed by the California Department of Justice and the FBI via fingerprinting.

It is recommended that sponsoring entities encourage their out-of-state registrants to apply with the respective boards at least two to three months before an event. Again, this time frame will allow for timely processing of the application, in particular the fingerprints, and for addressing any deficiencies in the applications.

Contact

If more information is needed about registration for these events, contact the Department of Consumer Affairs at:

Telephone: (916) 574-7950
Fax: (916) 574-8676
Email: CRP2@dca.ca.gov